Fleet Management Module
Every vehicle, every kilometre, every signature — accounted for.
A complete fleet management system. Not just a register — a control system.
A standalone Fleet Management module that covers the entire life of a vehicle in your operation. Know at any moment who has which vehicle, who signed it out, who signed it back in, what condition it was in, what fuel it has used, what services are due and what incidents are on record. No more clipboards. No more 'I think Jacob took the bakkie.'
A complete management system on its own
Every section below is part of this module. Buy this one module and you get the whole capability — no other modules required.
Custody & control
Live visibility of every vehicle and who currently has it.
- Sign-in / sign-out with driver, timestamp and odometer reading
- Live operational view: who has each vehicle right now
- Driver assignment and authorised-driver lists per vehicle
- Geofenced check-ins on collection and return
- Two-person sign-off for high-value or high-risk vehicles
- Digital signature or biometric capture at every hand-off
Inspections & condition
Catch issues before they become accidents or insurance disputes.
- Pre-shift digital inspection checklist with photo evidence
- Damage capture against a vehicle diagram
- Fault reporting with severity and downtime tracking
- Tyre, oil, brake and roadworthy condition tracking
- Photo evidence before and after each shift
- Damage history per vehicle for insurance and disputes
Maintenance & services
Stay ahead of services. Stop overpaying for downtime.
- Service schedules per vehicle with due dates
- Automatic reminders before services and licence renewals
- Service history log with workshop, cost and invoice
- Parts and consumables tracking
- Downtime tracking with cost-of-non-availability reporting
- Workshop assignment and approval workflow
Compliance & records
Every document, every renewal, every fine — in one place.
- Digital licence disc, insurance and tracking-unit records
- Fines, accidents, claims and incident history per vehicle
- Driver record per trip with linkage to incidents
- Roadworthy and COR certificate storage
- Renewal expiry alerts at 60, 30 and 7 days
- Document hand-off package on vehicle disposal
Fuel, mileage & cost
Cost-per-kilometre transparency on every vehicle in your fleet.
- Fuel logs with litres, cost and odometer
- Mileage tracking per trip and per shift
- Cost-per-km reporting per vehicle and per driver
- Fuel-card reconciliation
- Anomaly detection — unusual fuel or mileage patterns
- Custom cost reports per cost centre or contract
Built for, sold to
This module is sold standalone to organisations across multiple industries, not only security.
Take only the module you need. Pay only for what you use.
Every AutoGuard module is licensed and priced as a complete system in its own right. Mix and match the modules you need today and add more later — without rebuilding, re-onboarding or re-integrating.